Terms and Conditions

1. Definitions

In these Terms and Conditions, the following definitions apply:

• Application: The formal request submitted by a prospective student to be considered for admission to a Crownhill International College programme.
• Offer Letter: The conditional or unconditional written offer of admission issued by Crownhill International College following successful application review.
• Enrolment Agreement: The formal agreement between Crownhill International College and the Student, created upon acceptance of the Offer Letter and payment of the required deposit.
• Programme: The course of study for which the Student has been admitted, as described in the Offer Letter.
• Tuition Fee: The fee payable by the Student for their Programme, as stated in the Offer Letter.
• Deposit: The non-refundable 50% of the Tuition Fee required to trigger the issuance of visa documentation and confirm the Student's place.

2. Admissions

Crownhill International College reserves the right to accept or decline any application at its sole discretion. Submission of an application does not guarantee admission. All information provided in the application must be accurate, complete, and truthful. Crownhill International College reserves the right to withdraw an offer or terminate enrolment if false or misleading information is discovered at any stage.

A conditional offer becomes unconditional only upon satisfaction of all stated conditions, including but not limited to submission of qualifying academic results. The Deposit must be paid within the timeframe stated in the Offer Letter to secure the Student's place in their intake cohort.

3. Fees and Payment

All fees are quoted in United States Dollars (USD). Invoices are issued in Brazilian Reais (BRL) at the exchange rate applicable on the invoice date. Payment details are provided in the Offer Letter.

The Deposit (50% of Tuition Fee) is due within 14 days of accepting the Offer Letter. The first month's accommodation fee (where accommodation has been arranged through Crownhill International College) is due at the same time. The remaining Tuition Fee balance is due at least 14 days before the Student's scheduled arrival date.

Crownhill International College reserves the right to withhold access to the Learning Portal, to decline to issue visa documentation, and to withdraw the Student's place if fees are not paid within the stated deadlines.

4. Refund Policy

The Deposit is non-refundable in all circumstances, including visa refusal, withdrawal, and force majeure events, except as set out below.

The balance of Tuition Fees paid beyond the Deposit will be refunded in the following circumstances:

• Visa refusal: If the Student's VITEM IV application is refused and the refusal is not due to false or incomplete information provided by the Student, Crownhill International College will refund 100% of the Tuition Fee balance paid beyond the Deposit, provided written evidence of the refusal is submitted within 14 days.
• Programme cancellation by Crownhill International College: If Crownhill International College cancels a programme before it begins, 100% of all fees paid will be refunded.
• Withdrawal before programme start: If the Student withdraws in writing at least 30 days before the programme start date, the Tuition Fee balance paid beyond the Deposit will be refunded at 50%. No refund of any amount is available for withdrawals submitted less than 30 days before the programme start date.
• Withdrawal after programme start: No refund of Tuition Fees is available once the programme has commenced, except in cases of serious medical emergency supported by appropriate medical documentation, which will be assessed by Crownhill International College on a case-by-case basis.

Accommodation fees are subject to a separate refund policy as set out in the Accommodation Agreement.

5. Visa Support

Crownhill International College will issue the visa documentation set out in the Offer Letter within 48 hours of receipt of the Deposit and first month's accommodation fee. Crownhill International College provides visa guidance and documentation support as a student service. The Institution makes no guarantee of visa approval, as this decision rests entirely with the Brazilian consulate or embassy in the Student's country. Crownhill International College will not be liable for any costs, losses, or damages resulting from a visa refusal, delay, or any decision by a Brazilian diplomatic mission.

6. Student Obligations

Students enrolled at Crownhill International College are required to:

• Maintain a minimum attendance of 75% across all modules in their programme.
• Complete and submit all assessments by the stated deadlines.
• Conduct themselves professionally and respectfully toward fellow students, staff, and all members of the Crownhill International College community.
• Comply with all Brazilian immigration requirements applicable to their visa status, including SINCRE registration within 30 days of arrival.
• Notify Crownhill International College in writing of any change of address within 30 days of moving.
• Abide by the Crownhill International College Student Code of Conduct, Academic Integrity Policy, and Accommodation Community Standards.

7. Academic Integrity

Crownhill International College takes academic integrity seriously. Plagiarism, fabrication of data, impersonation, collusion, and any other form of academic dishonesty will result in disciplinary action, which may include failure of the affected assessment, suspension, or permanent exclusion from the Institution. All submitted work must be the Student's own, properly referenced, and produced in accordance with the assessment instructions provided.

8. University Pathways

Crownhill International College provides university pathway application support as a service to qualifying graduates. This service is provided at no additional charge and includes personal statement guidance, reference provision, and application submission support. Crownhill International College does not guarantee admission to any university. University admission decisions are made solely by the receiving institution. Crownhill International College will not be liable for any loss or damage arising from an unsuccessful university application.

9. Limitation of Liability

To the maximum extent permitted by applicable law, Crownhill International College's total liability to the Student for any claim arising from or in connection with these Terms and Conditions shall not exceed the total Tuition Fees paid by the Student to Crownhill International College for the Programme in question. Crownhill International College shall not be liable for indirect, consequential, or incidental losses of any kind.

10. Governing Law

These Terms and Conditions are governed by the laws of the Federative Republic of Brazil. Any dispute arising from or in connection with these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of Florianópolis, Santa Catarina, Brazil.

11. Changes to These Terms

Crownhill International College reserves the right to amend these Terms and Conditions from time to time. Enrolled Students will be given at least 30 days' written notice of any changes that affect their current Enrolment Agreement. Prospective students are subject to the Terms and Conditions in force at the time their application is submitted.

12. Contact

For any questions regarding these Terms and Conditions, contact Crownhill International College at askcic@cicbrazil.com.